US-RPB-of1ZSE.1 Guide to the Brown University Special Events department filescirca 1973-2001 Finding aid prepared by Brown University Library staff Processing funded by a grant from the National Historical Publications and Records Commission. Brown University Archives
John Hay Library Box A Brown University Providence, RI, 02912 (401) 863-2148 email:archives@brown.edu
2012 November 27 This finding aid was produced using the Archivists' Toolkit 2013 January 28 English Finding aid based on Describing Archives: A Content Standard (DACS) Brown University Special Events Department files OF-1ZSE-1 John Hay Library Special Collections
Box A Brown University Providence, RI 02912 Tel: 401-863-2146 email: hay@brown.edu
English 16.25 Linear feet circa 1973-2001 The Brown University Special Events Department files pertain to campus events that took place from 1973 through 2001 and include presidential inaugurations, campus center openings, lecture series, commencements (1994-1996), and the Providence Journal/Brown University Public Affairs Conference. The collection contains correspondence, financial documents, lists of speakers, speeches, schedules, programs, seating arrangements, menus, videos and photographs. Brown University. Brown University Special Events Department files Historical note

William J. Slack was the Director of Special Events at Brown University from the early 1980's into the early 2000's.

 Inaugurations and openings Series I 1973-1998 Inaugurations - 16th President 18 Inaugurations - Spring '86 - Center for Public Service 18 Inaugural - International Institute Feedback 18 1986 Inaugurations - Institute for International Studies - Armacost, Michael 18 1986 Inaugurations - Institute for International Studies - Watson, Thomas 18 1986 Inaugurations - Institute for International Studies - Dinner menus 18 1986 Fall Inaugurations - Institute for International Studies - Printed Materials 18 1986 Inaugurations - Institute for International Studies - Wertheimer, Linda 18 1986 Inaugurations - Institute for International Studies - Vance, Cyrus 18 1986 Inaugurations - Institute for International Studies - Yankelovich, Daniel 18 1986 Inaugurations - Institute for International Studies - Carter, James E. 18 1986 Inaugurations - Institute for International Studies - Jervis, Robert 18 1986 Inaugurations - Institute for International Studies - Budget and invoices 18 1986 Inaugurations - Institute for International Studies - General correspondence 18 1986 Inaugurations - Institute for International Studies 18 1987 Save the Date - Inauguration, Vartan Gregorian - ADIS 18 1989 Inaugurations - Center for Public Service - Lunch and dinner invites and responses 18 Inaugurations - Institute for International Study and research - September 26 18 Inaugurations - Institute for International Studies - Fulbright, J. William 18 1986 Inaugurations - Institute for International Studies - Watson dinner 18 1986 September 26 Pre-inaugural meeting - Presidential inaugural 18 1989 March 13 Presidential inaugural - ALTRA - car rentals for inauguration and ASFWH 18 Presidential inaugural - Birthday party/motor coaches 18 Gregorian inauguration - Finderdecks to be precessed 18 Responses for Gregorian inauguration 18 Presidential inaugural - Town and Country - mini bus 18 Presidential inauguration - Weekend events on campus 18 1989 April 03-09 Presidential inauguration - Security list (Meehan) 18 Presidential inauguration - Parents council schedule 18 Presidential inauguration - Car rental - National 18 Presidential inauguration - Parking information 19 Presidential inauguration - Schlesinger information 19 Presidential inauguration - Program 19 Presidential inauguration - Waldorf 19 Inaugural robing - Schedule and people available to work 19 Presidential inauguration - Signs 19 Swearer Inauguration 19 1973 Inauguration - Howard Swearer 19 Inauguration - Center for Public Policy 19 Inauguration - Center for Public Service 19 Inauguration - Public Service 19 1986-87 Pizzitola Athletic Center - VP contingency/Babbit 19 St. Stephen's Church 19 Arnold Fellowships 19 Bills to be paid 19 Inauguration Program 19 1989 Inaugural readings 19 Inauguration Platform Party 19 1989 Inauguration - Gregorian, Vartan 19 1989 April Inauguration 19 1998 April Inauguration lecture 19 1989 Inaugurals - other than ours - To be attended 19 Gee inaugural 19 1998 April Inaugural announcement 20 Inaugural ball 20 Inaugural budget 20 1998 Gee inauguration - FBMH 20 1998 April Gee inauguration concert - Cliburn, Van 20 1998 April 24 Olympic torch 20 1996 Various events 31 circa 1993 - 1996 Scope and Contents note

6 folders.

 Women at Brown - 100 years 35 1991 Scope and Contents note

3 folders.

 Macmillan dedication - RDM video 33 1998 Macmillan dedication - John Glenn 33 1998 October - November Macmillan dedication - printed pieces 33 1998 October 09 - 10 Commencements Series II 1994-1996 Commencement - Rainplans 21 1994 Commencement - Rentals/churches 21 1994 Commencement - Rental properties 21 1994 Commencement - Senior administration instructions 21 1994 Commencement - Senior leaders 21 1994 Commencement - Senior Marshal division 21 1994 Commencement - Sound 21 1994 Commencement - Thank you notes 21 1994 Commencement - Outside video 21 1994 Commencement 21 1995 Commencement - General 21 1995 Commencement - Invited guests 21 1995 Commencement - Hotlines 21 1995 Commencement - Inaugurations and dedications 21 1995 Commencement - Interpreter 21 1995 Commencement - Medical School ceremonies 21 1995 Commencement - Miscellaneous 21 1995 Commencement - Odgen lecture 21 1995 Commencement - Senior orations 8 1995 Commencement - Parent educators 8 1995 Commencement - Plant operations 8 1995 Commencement - Platform seating diagrams 8 1995 Commencement - Police and Security/EMS services 8 1995 Commencement - President's dinner 8 1995 Commencement - President's instructions 8 1995 Commencement - Procession/Aides and Marshals 8 1995 Commencement - Procession 8 1995 Commencement - Ad Eundem 8 1995 Commencement - Baccalaureate service 8 1995 Commencement - Bands/Music 8 1995 Commencement - Budget 8 1995 Commencement - Chairs and tables orders 8 1995 Commencement - Senior marshal division 8 1995 Commencement - Programs 8 1995 Commencement - Sound 8 1995 Commencement - Thank you notes 8 1995 Commencement - Outside video 8 1995 Commencement - V.I.P. 8 1995 Commencement - Campus dance/Pops concert 8 1995 Commencement - Chief marshal 8 1995 Commencement - Kalichstein concert - Sunday 8 1995 Commencement - Departmental ceremonies 8 1995 Commencement - Feedback and notes 8 1995 Commencement - Diagrams 8 1995 Commencement - Final program 8 1995 Commencement - Final schedule 9 1995 Commencement - First Baptist Meeting House 9 1995 Commencement - Forums 9 1995 Commencement - Glicksman lecture 9 1995 Commencement - George Street Journal 9 1995 Commencement - Graduate School Ceremonies 9 1995 Commencement - Honors convocation 9 1995 Commencement - Honorary degrees - General information 9 1995 Commencement - Hotels - Housing 9 1995 Commencement - Event/space requests 9 1995 Commencement tables and chairs - filemaker file 36 Commencement - Info regarding meals and receptions (other than HD dinner) 36 1996 Commencement - Handicapped parking 36 1996 Commencement - VG's schedule 36 1996 Commencement - Honorary degree - dinner related 36 1996 Commencement - Housing, hotels, etc. 36 1996 Commencement - Forum brochure copy 36 1996 Commencement - Forum and copy 36 1996 Commencement - Initial forum ideas 36 1996 Commencement - Forums final asks, info. on definites, etc. 36 1996 Commencement - V.I.P. itineraries 36 1996 Commencement - Administrative and logistical files 10 1995 - 1996 Scope and Contents note

20 folders.

 Commencement - Administrative and logistical files 11 1996 Scope and Contents note

28 folders.

 Commencement - Administrative and logistical files 12 1996 Scope and Contents note

12 folders

 President's Lecture Series Series III circa 1992-2001 President's Lecture Series - Chopra 37 1999 November 01 President's Lecture Series - Bakara, Amiri 37 2000 April 06 President's Lecture Series - Mayes, Frances 37 2000 April 20 President's Lecture Series - Hass, Bob 37 2001 May 08 President's Lecture Series - Matthiessen, Peter 37 1998 March 05 President's Lecture Series, 1995 - 1996 - General - Ideas, dates, etc. 37 President's Lecture Series, 1996 - 1997 - General - Suggestions, plus dinner invite suggests 37 President's Lecture Series - Breashears, David 37 President's Lecture Series - Arundhati, Roy 2 1999 November 19 President's Lecture Series - Shalala, Donna 2 1999 February President's Lecture Series - Healey, Bernadine 2 President's Lecture Series - Eck, Diana 2 President's Lecture Series - O'Brien, Tim 2 1999 April 21 President's Lecture Series - Rich, Frank 2 1998 December 09 President's Lecture Series - Kushner, Tony 2 1998 November 18 President's Lecture Series - Auletta, Ken 2 1998 October 26 President's Lecture Series - Untitled: Claire Bloom, et. al. 2 President's Lecture Series, 1994 - Doctorow, Edgar Laurence 2 President's Lecture Series, 1994 - Caro, Robert 2 President's Lecture Series, 1993 - 1994 - Elkin, Stanley 2 President's Lecture Series, 1993 - 1994 - ideas, notes, email 33 President's Lecture Series, 1994 - Tickell, Crispin 2 President's Lecture Series, Trillin, Calvin 2 1994 President's Lecture Series, 1994 - 1995 2 President's Lecture Series, 1994 - 1995, general suggestions 33 President's Lectures Series - Caro, Robert 3 1994 December 12 President's Lectures Series - Caro, Robert 33 1994 December 12 President's Lecture Series - Kazin, Alfred 3 President's Lecture Series - Kazin, Alfred 33 President's Lecture Series - Mailer, Norman 3 President's Lecture Series - Mailer, Norman 33 President's Lecture Series - Matthiessen, Peter 3 1995 April 04 President's Lecture Series - Matthiessen, Peter 31 1995 April 04 President's Lecture Series - Mustard, Fraser 3 1994 October 11 President's Lecture Series - Mustard, Fraser 33 1994 October 11 President's Lecture Series, 1994 - 1995 - Quinton, Anthony 3 1994 December 06 President's Lecture Series, 1994 - 1995 - Quinton, Anthony 33 1994 December 06 President's Lecture Series, 1994 - 1995 - Sontag, Susan 3 President's Lecture Series, 1994 - 1995 - Sontag, Susan 33 President's Lecture Series, 1994 - 1995 - Styron, William 3 President's Lecture Series, 1994 - 1995 - Styron, William 33 President's Lecture Series - Wideman, John 3 1995 April 10 President's Lecture Series - Wideman, John 33 1995 April 10 President's Lecture Series, 1994 - 1995 - Wolfe, Tom 3 President's Lecture Series, 1995 - 1996 3 President's Lecture Series, 1995 - 1996 - Wolfe, Tom 3 President's Lecture Series, 1995 - 1996 - Wolfe, Tom 32 President's Lecture Series - Ashbery, John 3 1995 November 27 President's Lecture Series - Ashbery, John 31 1995 November 27 President's Lecture Series - Gray, Francine Du Plessix 3 1996 March 12 President's Lecture Series - Gray, Francine Du Plessix 31 1996 March 12 President's Lecture Series - Guare, John 3 1995 November 30 President's Lecture Series - Guare, John 31 1995 November 30 President's lecture Series, 1997 - 1998 - Speaker suggestions/information 37 President's Lecture Series - Hadid, Zaha M. 13 President's Lecture Series - Hadid, Zaha M. 31 President's Lecture Series - Mankiller, Wilma 13 1995 December 11 President's Lecture Series - Mankiller, Wilma 31 1996 December 11 President's Lecture Series - Milford, Nancy 13 1995 December 06 President's Lecture Series - Milford, Nancy 31 1995 December 06 President's Lecture Series - Smith, Hedrick 13 1995 November 30 President's Lecture Series - Smith, Hedrick 32 1996 March 04 President's Lecture Series - West, Cornell 13 President's Lecture Series - White, Edmund 13 1996 February 13 President's Lecture Series - White, Edmund 32 1996 February 13 President's Lecture Series - Rouleau, Eric 13 1996 March 06 President's Lecture Series - Rouleau, Eric 31 1996 March 06 President's Lecture Series 13 1996 - 1997 President's Lecture Series - Burns, Ken 13 1997 April 17 President's Lecture Series - Burroughs, William 13 President's Lecture Series - Didion, Joan 13 President's Lecture Series - Eco, Umberto 13 President's Lecture Series - Eco, Umberto 32 President's Lecture Series - Elliott, John 13 1996 November 13 President's Lecture Series - Elliott, John 32 1996 November 13 President's Lecture Series - Ephron, Nora 13 1997 April 23 President's Lecture Series - Fuentes, Carlos 13 1996 November 12 President's Lecture Series - Fuentes, Carlos 32 1996 November 12 President's Lecture Series - Heaney, Seamus 14 President's Lecture Series - Lewis, John 14 1996 October 10 President's Lecture Series - Sacks, Oliver 14 1997 President's Lecture Series - Sacks, Oliver 32 1997 President's Lecture Series - Soyinka, Wole 14 President's Lecture Series - Theroux, Paul 14 President's Lecture Series - Wolpert, Stanley 14 1996 December President's Lecture Series - Wolpert, Stanley 32 1996 December President's Lecture Series - Suggestions 14 1997 - 1998 President's Lecture Series - Halberstam, David 14 President's Lecture Series - Matthiessen, Peter 14 1998 March 05 President's Lecture Series - Dinner invitation lists 14 1993 - 1994 President's Lecture Series - Ephron, Nora 14 1997 April 23 President's Lecture Series - Burns, Ken 14 President's Lecture Series - Lord Annan 14 President's Lecture Series 14 1992 - 1993 President's Lecture Series 32 1993 - 1994 Scope and Contents note

binder

 President's Lecture Series - Soyinka, Wole 37 1997 April 07 Miscellaneous President's Lecture Series photographs 20 Leadership Alliance - Caterers 20 1998 July Leadership Alliance - Hotels 20 1995 July Meiklejohn Lecture 20 1996 March 18 Mexican Ambassador 20 1995 November 17 National Historic Trust 20 1996 May 02 Old Stone Event 20 1995 Fall Pasteur exhibit 20 Rushdie event 20 1996 March 21 Shepp reception 20 1996 June 18 United Nations Lecture - Vance, Begleiter, etc. 20 1996 February 08 West Coast Gala 20 1996 January 12 Women in Japan symposium 20 Globalization conference 20 1995 November 18-19 Alma Guillermoprieto 20 1995 September 21 Haffenreffer event 20 1995 October 07 Holiday party 20 1995 December Swanee Hunt - Watson Institute 20 1995 November 14 Independent award 20 Kanellakis Memorial Service 20 Senator Kerry 20 1995 September 10 L.A. event 20 1996 January L.A. event 20 1996 January 12 Bosnian ambassador 20 1995 November 29 Ogden Lectures Series IV circa 1987-1997 Odgen Lectureship: General - suggestions, etc. 15 1996-1997 Odgen Lectureship: Correspondence with Peggy Ogden 15 1996-1997 Odgen Lectureship: Possibilities for lectures 15 1988-1989 Ogden Lecture - Arbatov 15 1989 November 09 Ogden Lecture - De Cuellar, Javier Perez 15 Ogden Lecture - Ambassador of India 15 Ogden Lecture - Holbrooke, Richard 15 1995 - 1996 Ogden Lecture - Wajed, hasina 15 1997 February 07 Ogden Lecture - Vietnam Ambassadors 15 1997 November 17 Ogden Lecture - McNamara, Robert 15 1995 February 15 Ogden Lecture - General speaker ideas, feedback, etc. 16 1995-1996 Ogden Lecture - Budget related 16 1994-1996 Scope and Contents note

Including final 1994 - 1995 budget.

 Ogden Lecture - Correspondence with Peg Ogden 16 1995-1996 Ogden Lecture - Mandela, Nelson 16 1995-1996 Ogden Lecture - Israel Ambassadors, US - Martin Indyk 16 1995 October 21 Ogden Lecture - Mailing lists 16 1987-1988 Ogden Lecture - Watson dedication - Shevardnadze 16 1991 May 25 Ogden Lecture - Peres - Commencement 16 1995 May 28 Ogden Lecture - Hume, John 16 1995 March 13 Ogden Lecture - Khrushchev Conference (Pickering/Vorontsov) 16 1994 December 02 Ogden Lecture - General - correspondence, ideas, etc. 16 1994 - 1995 Ogden Lecture - Budget, Ogden coorespondence, in-house notes, etc. 17 1992-1993 Ogden Lecture4 - Ideas for possible speakers 17 1993-1994 Ogden Lecture - Biancheri, Boris (Italian ambassador to U.S.) 17 1993 May 29 Ogden Lecture - Charles, Eugenia (Prime Minister of Dominica) 17 1993 February 10 Ogden Lecture - Budget 17 1988-1989 Ogden Lecture - Zantovsky, Michael (Czech Ambassador) 17 1993 December Ogden Lecture - General, notes, ideas, rejects, etc. 17 1991-1993 Ogden Lecture - Correspondence to the Ogdens 17 1988-1990 Ogden Lecture - Arias, Oscar 17 1991 Fall Ogden Lecture - General 17 1990-1991 Ogden Lecture - Robinson, Mary 17 1991 October 19 Ogden Lecture - General Info, budget, etc. 17 1987-1988 Ogden Lecture - Urquhart, Brian 17 Ogden Lecture - Mulroney, Brian (Prime Minister of Canada) 17 Bill Slack Correspondences Series V 1991-1997 Bill Slack correspondences, 1991-1994 29 1991 - 1994 Scope and Contents note

3 folders.

 Bill Slack correspondences, 1994-1997 30 1994 - 1997 Scope and Contents note

4 folders.

 Summer College Series VI 1986-1997 23 1986 - 1994 Scope and Contents note

15 folders.

 24 1991 - 1995 Scope and Contents note

5 folders, 1 binder

 25 1994 - 1995 Scope and Contents note

8 folders, 1 binder

 Death of nations: ethnocentrism and history 28 1994 Scope and Contents note

binder.

 22 1995 - 1997 Scope and Contents note

7 folders, 2 envelopes, 1 binder.

 Providence Journal/Brown University Public Affairs Conference Series VII 1988-2006 Transcripts 34 1988 - 1989 35 1988 - 1998 Scope and Contents note

5 folders.

 34 1992 - 1998 Scope and Contents note

7 folders, 4 transcripts

 26 1999 - 2000 Scope and Contents note

24 folders.

 One nation under God 33 1999 February 21-26 Sport - Is it only a game? 27 1999 - 2000 Scope and Contents note

41 folders.

 Dignity of children 38 2001 Scope and Contents note

50 folders.

 Dignity of children 39 2001 Scope and Contents note

28 folders, 1 binder.

 Dignity of children 40 2001 Scope and Contents note

10 folders.

 28 2001 - 2002 Scope and Contents note

25 folders.

 4 2002 - 2003 Scope and Contents note

26 folders.

 7 2002 - 2003 Scope and Contents note

20 folders.

 A time of great consequence: America and the world 6 2003 Scope and Contents note

39 folders.

 5 2003 - 2006 Scope and Contents note

13 folders.

 Collection information

The collection is organized in seven series: I. Inaugurations and openings, 1973-1998 II. Commencements, 1994-1996 III. President's Lecture Series, circa 1992-2001 IV. Ogden Lectures, circa 1987-1997 V. Bill Slack Correspondences, 1991-1997 VI. Summer College, 1986-1997 VII. Providence Journal/Brown University Public Affairs Conference, 1988-2006

Brown University Special Events Department files is arranged in seven series:

Series I, Inaugurations and openings (1973-1998) includes documents from the Howard Swearer, Vartan Gregorian, and E. Gordon Gee inaugurations; these papers include budgets, planning documents, festivities, invitations. Also included are files for the Institute for International Studies speakers, such as J. William Fulbright, Linda Wertheimer, and Cyrus Vance. The series also contains material on the opening of the Swearer Center for Public Service, the Pizzitola Athletic Center and several other campus centers.

Series II, Commencements (1994-1996) includes documents concerning event planning and rentals, student orations and guest lectures, ceremonies and programs, transportation and housing.

Series III, President's Lecture Series (circa 1992-2001) includes files for lecturers such as Norman Mailer, William Burroughs, Joan Didion, Wilma Mankiller, Oliver Sacks, and Ken Burns.

Series IV Ogden Lectures (circa 1987-1997) includes files for lecturers such as Richard Holbrooke, Nelson Mandela, Mary Robinson, Brian Mulroney, plus correspondence and planning documents.

Series V, Bill Slack Correspondences (1991-1997) includes the correspondence of Brown's Director of Special Events.

Series VI, Summer College (1986-1997).

Series VII, Providence Journal/Brown University Public Affairs Conference (1988-2006) includes transcripts of such conferences as Sport--Is It Only a Game? (2000); The Dignity of Children (2001); and A Time of Great Consequence: America and the World (2003).

Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. Researchers should note that compliance with copyright law is their responsibility. Researchers must determine the owners of the literary rights and obtain any necessary permissions from them.

Brown University Special Events Department Records, OF-1ZSE-1, Brown University Library.

There are no restrictions on access, except that the collection can only be seen by prior appointment. Some materials may be stored off-site and cannot be produced on the same day on which they are requested.

 Administrative information

Additional information

Names Brown University. Institute for International Studies. Slack, William J. Gregorian, Vartan Swearer, Howard R., (Howard Robert), 1932-1991 Thomas J. Watson, Jr. Institute for International Studies. (Brown University) Subjects Universities and colleges--Administration Commencement ceremonies Brown University--Commencement. Occupations Speakers College presidents Types of Materials Videocassettes Speeches Transcripts Financial records Letters (Correspondence) Photographs Programs Administrative records RIAMCO Browsing Term Education