US-RPB-of1CA.S1 Guide to the Malcolm S. Stevens Papers1953-1978 (Bulk 1962-1978) Finding aid prepared by Brown University Library staff Processing funded by a grant from the National Historical Publications and Records Commission. Brown University Archives
John Hay Library Box A Brown University Providence, RI, 02912 (401) 863-2148 email:archives@brown.edu
2012 August 09 This finding aid was produced using the Archivists' Toolkit 2013 January 28 English Finding aid based on Describing Archives: A Content Standard (DACS) Malcolm S. Stevens papers OF.1CA.S1 John Hay Library Special Collections
Box A Brown University Providence, RI 02912 Tel: 401-863-2146 email: hay@brown.edu
English 11.0 Linear feet (bulk 1962-1978) 1953-1978 The Malcolm S. Stevens papers include correspondence, subject files and materials related to the Campus Planning Committee and Physical Sciences Council at Brown University, where Stevens was the Vice President of Administration from 1966 to 1975. The material is dated from 1953 to 1978. Stevens, Malcolm S., 1912-1996 Stevens (Malcolm S.) papers Biographical note

Malcolm S. Stevens (1912-1996) earned a Bachelor of Arts degree from the Massachusetts Institute of Technology (M.I.T.) in 1934. He then joined the U.S. Army Corps of Engineers Reserve as a second lieutenant. He worked as a Civil Engineer for three years on the Panama Canal before returning to M.I.T. to join the research administration. During World War II, Stevens served with the Corps of Engineers in the European Theater of Operations. Stevens came to Brown in 1962 as assistant to the provost and coordinator of research. From 1966 until his retirement in 1975, he served as Vice President of Administration. He supervised planning for the University's physical growth, health services, and safety in athletics and physical education.

 Outgoing correspondence Series I 1962-1978 1 1 1962 August-1963 June 1 2 1963 July-1964 March 1 3 1964 April-1964 October 2 4 1964 November-1965 May 2 5 1965 June-1965 October 2 6 1965 November-1966 April 3 7 1966 May-1966 October 3 8 1966 November-1967 February 3 9 1967 March-1967 June 4 10 1967 July-1967 October 4 11 1967 November-1968 April 4 12 1968 May-1968 September 4 13 1968 October-1969 February 5 14 1969 March-June 5 15 1969 July-November 5 16 1969 December-1970 March 5 17 1970 April-May 6 18 1970 June-July 6 19 1970 August-October 6 20 1970 November-1971 January 6 21 1971 February-April 6 22 1971 May-September 7 23 1971 October-1972 March 7 24 1972 April-1972 August 7 25 1972 September-1973 March 8 26 1973 April-July 8 27 1973 August-December 8 28 1974 January-June 8 29 1974 July-November 9 30 1974 December-1975 December 9 31 1976 January-1978 May Alphabetical file Series II 1962-1975 Affirmative Action Program 10 1 Alcoholism at Brown 10 2 Anthropology128 Hope Street 10 3 Athletics, Division of and Physical Education 10 4 Athletics--Robert A. Seiple 10 5 Athletics--Search--Director of Athletics--June, 1975 10 6 1975 Athletics--Director of Athletics Search--1975 10 7 1975 Athletic Director Selection--1970--Correspondence and Minutes 10 8 1970 Athletics--Track 10 9 Awards and Benefits--O.I.R. 10 10 Awards and Benefits--includes letter to Ramsden 10 11 B.A.C.H. 10 12 Bond Bread Site (CURE) 11 13 Bond Bread Site 11 14 Brown University--Community Relations Study 11 15 Brown University--Pembroke Study 11 16 Brown University--Profile 11 17 1966 Brown and the Community--Miscellaneous Problems, 1973 11 18 1973 Brown--Pembroke Master Plan--First Draft--July 19, 1962 11 19 1962 Brown University--A Five-Year Plan--Fiscal Years 1976-1980 11 20 1976-1980 Bryant College 12 21 1969 March 26-1970 June 30 Bryant Acquisition and Zoning Matters 12 22 Bryant Acquisition--East Campus Fact Book 12 23 Bryant College Providence Campus--Records Relating to Brown Purchase 12 24 Bryant College Providence Campus--Records Relating to Brown Purchase 12 25 Bryant Acquisition--East Campus Correspondence--General--July 1970 12 26 1970 City Plan Commission 12 27 Conflict of Interest--Z.R.B. File 12 28 Conflict of Interest 13 29 1963-1966 October Conflict of Interest 13 30 1966 November Committees--1202 Commission 13 31 Drama--includes Black Theater, Dance 13 32 Drugs 13 33 East Campus Student Housing 13 34 Energy Studies--Center of 13 35 Equal Opportunity Employment 13 36 EEO Hiring--Non Faculty Personnel 13 37 EEO--Faculty/Provost 13 38 Equal Opportunity in Construction 13 39 Engineering 13 40 Financial Implications of Changing the Size of the University 14 41 Fox Point 14 42 Grant and Contract Service and Security 14 43 Handicap--Nondiscrimination 14 44 Health Services 14 45 1973 July 1- Health Services 14 46 1971 July 1-1973 July 1 Health Insurance, Student 14 47 Historic District Commission--Brown and the Community 14 48 Listening Post for the File/Index 14 49 Listening Post 14 50 Listening Post Special Report 14 51 1971 Mortgages 14 52 Naval Sciences 14 53 Naval Sciences 15 54 O.I.R.--Five-Year Physical Plant Development Plan 15 55 Office of Institutional Research 15 56 Parking 15 57 1972 July 1- Patent Policy Committee 15 58 Patents 15 59 Peavey, Lester R. 15 60 Planning--notes used to address neighbors, Corporation, Providence Preservation Society, etc. 15 61 Planning--Five-Year Plant Plan 15 62 Planning 15 63 Planning and Building Committee 15 64 Planning and Building Committee--Carrying Folder 16 65 Planning and Building Committee 16 66 1974 Planning and Building Committee 16 67 Planning Document--November 1972--meetings with SDDA, Feldman, Balow, Eric Brown 16 68 1972 President and Staff 16 69 Production Workshop and Big Mother 16 70 Providence Preservation Society 16 71 Real Estate--Five-Year Plan 16 72 Real Estate Appraisal Supplement of Brook and John Streets 16 73 Research Administration 16 74 Retirement--Early 16 75 Retirement Policy 16 76 Rhode Island Natural Areas Project 16 77 Rosen, Barry J. 17 78 Safety--U.S. Safety Regulatory Commission (formally AEC)--Broad License 17 79 Safety 17 80 Safety--Variances--Fire Safety Code 17 81 Safety Code, Fire 17 82 Safety, Housing/Fire 17 83 Safety, Fire 17 84 1974 July 1-1975 June 30 Safety 17 85 1973-1974 Safety--OSHA 17 86 Safety, Occupational and Health Act--signed December 29, 1970--effective date April 28, 1971 17 87 1970 Safety, Campus 18 88 1973 July 1- Sasaki, Dawson, DeMay--Summary Sheets of Fees 18 89 Sasaki-Dawson Invoices 18 90 1971 July-1972 June Sasaki, Dawson, DeMay Associates--119-914 (invoices) 18 91 Sasaki, Dawson, DeMay Associates 18 92 Sasaki, Dawson, DeMay Associates, Inc. 18 93 Student Housing Reference Notebook--SDDA 1970 18 94 1970 Section 112-Credits 18 95 Space Advisory Committee--February 1975 18 96 1975 Space 18 97 1975 January Space requests--Community Organizations 19 98 Space--Student Activities 19 99 Student Agencies, Brown (BSA) 19 100 Strikes and Political Activity 19 101 Strike, Student--re Budgetary Cuts--April, 1975 19 102 1975 Travel Policy 19 103 1968 July 1 Tuition--Clergy 19 104 Tuition Benefit--Faculty and Staff 19 105 Tuition Benefits--Other Schools 19 106 Taxes--Providence 19 107 Tuition Facts 19 108 Tuition Benefits Study--Information gathered from files 1965- 19 109 1965 Tuition Benefits--Policy 19 110 Taxes--Brown and Providence re tax exemption 20 111 Taxes--Professors' tax exemption in Rhode Island 20 112 Taxes--Brown and IRS 20 113 University Reference Center--Policy 20 114 University Travel Policy 20 115 University Policies, Procedures, Organization 20 116 Vice President for Administration--January, 1968- 20 117 1968 Vice President for Administration--July 1, 1971- 20 118 1971 Vice President--Finance--Ramsden 20 119 Vice President--University Relations and Developments 20 120 Vice President Administration-- Fiscal Year 1974-75--Supplies (301), Equipment (400) 20 121 1974-1975 WBRU--July, 1972- 20 122 1972 WBRU--July, 1971- (financing) 20 123 1971 Wheeler, General Visit--November 15, 1966 20 124 1966 Women's Center--Space 21 125 Zoning--Redefinition of Family 21 126 Zoning--Institutional 21 127 Zoning--Power Street Dorm 21 128 Zoning--Young Orchard Avenue Housing--March 21, 1972 21 129 1972 Zoning--other than "institutional" 21 130 Zoning Information 21 131 Zoning, Providence--1970 21 132 1970 Zoning, Institutional, Reference book on--1970 21 133 1970 Zoning Ordinance, Proposed, for Providence, Rhode Island--November 29, 1966 21 134 1966 Campus planning Series III 1968-1978 Campus Planning Committee--Fiscal Year 1978 22 1 1978 Campus Planning Committee--July 1976 - June 1977--Correspondence and Reports 22 2 1977 Campus Planning Committee--July 1976 - June 1977--Minutes 22 3 1977 Campus Planning Committee--July 1975 - June 1976--Correspondence and Reports 22 4 1976 Campus Planning Committee--July 1975- June 1976--Minutes 22 5 1976 Campus Planning Committee--July 1974 - June 1975--Minutes 22 6 1975 Campus Planning Committee--July 1974 - June 1975--Correspondence and Reports 22 7 1975 Campus Planning Committee--Quality of Student Life--May 1975 22 8 1975 Campus Planning Committee--1973-1974--Agenda and Minutes 22 9 1973-1974 Campus Planning Committee--Academic Year 1973-74--Correspondence and Reports 22 10 1973-1974 Campus Planning Committee--July 1972 - June 1973--Correspondence and Reports 22 11 1972-1973 Campus Planning Committee--July 1972 - June 1973--Minutes 22 12 1972-1973 Campus Planning Committee--July 1971 - June 1972--Correspondence and Reports 22 13 1971-1972 Campus Planning Committee--July 1971 - June 1972--Minutes 23 14 1971-1972 Campus Planning Committee--July 1970 - June 1971--Correspondence and Reports 23 15 1970-1971 Campus Planning Committee--July 1970 - June 1971--Minutes 23 16 1970-1971 Campus Planning Committee--April 1970 - June 1970--Correspondence and Reports 23 17 1970-1970 Campus Planning Committee--September 1969- March 1970--Correspondence and Reports ..III.18 23 18 1969-1970 Campus Planning Committee--November 1969 - June 1970--Minutes 23 19 1969-1970 Report from the Study Committee for Student Union Facilities--May, 1968 23 20 1968 Supplementary Information--Student Housing Reference Notebook--April 1971 23 21 1971 Ad Hoc Committee on Housing and Expansion--Interim Report-- December 11, 1969 23 22 1969 Brown University--Sketch Plans of May, 1971 23 23 1971 Housing Workbook--December, 1970 23 24 1970 Brown University--Working Papers on Housing--July, 1971 24 25 1971 Housing Workbook--December, 1970 24 26 1970 College Hill Project--Preliminary Draft 24 27 College Hill Campuses--Historic and Visual Analyses 24 28 Brown University Performing Arts--Cost Estimate Back-Up Information 24 29 Campus Planning Workbook--1970 24 30 1970 Directions in University Housing--Apartments for Undergraduates 24 31 Physical Sciences Council Series IV 1953-1969 Physical Sciences Council--1968-May, 1969 25 1 1968-1969 Physical Sciences Council--1966-1967 25 2 1966-1967 Physical Sciences Council--1965 25 3 1965 Physical Sciences Council--September, 1963--December, 1964 25 4 1963-1964 Physical Sciences Council--Minutes--June, 1962 - August, 1963 25 5 1962-1963 Physical Sciences Council--Minutes--1961-1962 25 6 1961-1962 Physical Sciences Council--Minutes of Meetings--1959-1960 25 7 1959-1960 Physical Sciences Council--Memorandum--1955-1959 25 8 1955-1959 Physical Sciences Council--Miscellaneous--1953-1954 25 9 1953-1954 Brown University Administrative Manual Series V 1968 Brown University Administrative Manual 26 1 1968 Collection information

There are no restrictions on access, except that the collection can only be seen by prior appointment. Some materials may be stored off-site and cannot be produced on the same day on which they are requested.

The Malcolm S. Stevens papers have been organized into five series: I. Outgoing correspondence; II. Alphabetical file; III. Campus planning; IV. Physical Sciences Council; V. Brown University Administrative Manual.

The Malcolm S. Stevens papers The Malcolm S. Stevens papers include correspondence, subject files and materials related to the Campus Planning Committee and Physical Sciences Council at Brown University, where Stevens was the Vice President of Administration from 1966 to 1975. They have been arranged into the following five series:

Series I. Outgoing correspondence contains correspondence sent by Stevens from 1962 and 1978. It is arranged by date.

Series II. Alphabetical file contains material on topics such as the relations between Brown University and the surrounding community, safety codes, the acqusition of property by Brown, the Planning and Building Committee, Naval sciences, tuition and zoning. This material is dated from 1962 and 1975.

Series III. Campus planning consists mostly of correspondence and minutes of the Campus Planning Committee. It also includes material regarding housing and the performing arts at Brown. This material is dated from 1968 to 1978.

Series IV. Physical Sciences Council contains minutes, memoranda and other materials from the Physical Sciences Council at Brown. It is dated from 1953 to 1969.

Series V. Brown University Administrative manual comprises the 1968 edition of this manual.

Malcolm S. Stevens Papers, OF-1CA-S1, Brown University Archives.

Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. Researchers should note that compliance with copyright law is their responsibility. Researchers must determine the owners of the literary rights and obtain any necessary permissions from them.

 Administrative information

Additional information

Names Brown University--Administration. Subjects Education Universities and colleges--Administration Universities and colleges--Planning Occupations

Types of Materials Letters (Correspondence) Minutes Reports RIAMCO Browsing Term Education