<?xml version="1.0" encoding="UTF-8"?>
<ead xmlns="urn:isbn:1-931666-22-9" xmlns:xlink="http://www.w3.org/1999/xlink" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="urn:isbn:1-931666-22-9 http://www.loc.gov/ead/ead.xsd http://www.w3.org/1999/xlink http://www.loc.gov/standards/xlink/xlink.xsd" audience="external" relatedencoding="MARC21">
<eadheader audience="external" countryencoding="iso3166-1" dateencoding="iso8601" scriptencoding="iso15924" relatedencoding="MARC21" repositoryencoding="iso15511" langencoding="iso639-2b">
<eadid countrycode="US" mainagencycode="US-RPB" identifier="ms2009.008.xml">US-RPB-ms2009.008</eadid>
<filedesc>
<titlestmt>
<titleproper>Guide to the Grolier Club records 
<date type="inclusive" era="ce" calendar="gregorian" normal="1891/2009" encodinganalog="$245f">1891-2009</date>
</titleproper>

<author>Finding aid prepared by Evan Usler.</author>
</titlestmt>
<publicationstmt>
<publisher>Brown University Library</publisher>
<date era="ce" calendar="gregorian" normal="20090618" encodinganalog="260$c" type="publication">2009 June 24</date>
<address><addressline>Box A</addressline><addressline>Brown University</addressline><addressline>Providence, RI 02912</addressline><addressline>Tel: 401-863-2162</addressline><addressline>Fax: 401-863-1272</addressline><addressline><extptr xlink:actuate="onLoad" xlink:href="mailto:rock@brown.edu"/>email: rock@brown.edu</addressline></address>
</publicationstmt>
</filedesc>
<profiledesc>
<creation>Finding aid encoded by Evan Usler.
<date era="ce" calendar="gregorian" normal="20090618" encodinganalog="260$c" type="publication">2009 June 24</date>
</creation>
<langusage><language langcode="eng" scriptcode="Latn">English</language></langusage>

<descrules>Finding aid based on Describing Archives: A Content Standard (DACS)</descrules>
</profiledesc>
</eadheader>

<archdesc level="collection" type="inventory" relatedencoding="MARC21">
<did>
<langmaterial>
<language langcode="eng" encodinganalog="546">English</language>
</langmaterial>
<repository encodinganalog="852">
<corpname>Brown University Library<subarea>Special Collections</subarea></corpname>
<address><addressline>Box A, John Hay Library</addressline><addressline>Providence, RI 02912</addressline><addressline>Tel: 401-863-2146</addressline><addressline>Fax: 401-863-2093</addressline><addressline><extptr xlink:actuate="onLoad" xlink:href="mailto:hay@brown.edu"/>E-mail: hay@brown.edu</addressline></address>
</repository>
<origination>
<persname source="lcnaf" encodinganalog="100" role="creator" normal="">Louttit, W. Easton (William Easton), 1904-1973</persname>
<persname source="lcnaf" encodinganalog="100" role="creator" normal="">Lownes, Albert Edgar, 1899-1978</persname>
<persname source="lcnaf" encodinganalog="100" role="creator" normal="">Streit, Samuel Allen</persname>
</origination>
<unittitle type="primary" encodinganalog="245$a">Grolier Club records</unittitle>
<unitdate type="inclusive" era="ce" calendar="gregorian" encodinganalog="245$f" normal="1891/2009">1891-2009</unitdate>
<unittitle type="filing" encodinganalog="246$a">Grolier Club records</unittitle>
<physdesc>
<extent encodinganalog="300$a">5 linear ft. (5 records center boxes)</extent>
</physdesc>
<abstract encodinganalog="520$a">The Grolier Club records, 1891-2009, includes papers and materials of the Grolier Club of New York, America's oldest and largest society for bibliophiles and literary enthusiasts. The collection includes manuscripts, correspondence and ephemera related to the organization and its members.</abstract>
<unitid encodinganalog="099" countrycode="US" repositorycode="US-RPB" type="collection">Ms.2009.008</unitid>
</did>

<bioghist encodinganalog="545">
<head>Biographical note</head>
<dao xlink:href="http://library.brown.edu/riamco/graphics/US-RPB.jpg"/>
<p>The Grolier Club is a society of bibliophiles, founded in New York City in January, 1884, the oldest such club in North America. The club is named after Jean Grolier de Servières, Viscount d'Aguisy, Treasurer General of France. The Grolier Club has had three locations since being founded in 1884. In 1890 the Grolier Club moved into a Romanesque Revival building at 29 East 32nd Street. Since 1917, the club has been located at 47 East 60th Street. The Grolier Club maintains a library specializing in books, printing, binding, illustration and bookselling. The Grolier Club also facilitates public exhibitions which often include its library collections and the collections of its members.</p>
</bioghist>

<descgrp type="descriptive">
<head>Collection information</head>
<accessrestrict encodinganalog="506"><p>There are no restrictions on access, except that the collection can only be seen by prior appointment.  Some materials may be stored off-site and cannot be produced on the same day on which they are requested.</p></accessrestrict>
<userestrict encodinganalog="540"><p>Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. Researchers should note that compliance with copyright law is their responsibility.  Researchers must determine the owners of the literary rights and obtain any necessary permissions from them.</p></userestrict>
<prefercite encodinganalog="524">
<p>Grolier Club records, Ms.2009.008, Brown University Library.</p>
</prefercite>
<scopecontent encodinganalog="520">
<p>The Grolier Club records, 1891-2009, includes papers and materials of the Grolier Club of New York. The collection includes committee reports, invitations, promotions and announcements, administrative papers, catalogs, and ephemera from club events and field trips. The collection consists of materials donated by three Grolier Club members, W. Easton Louttit, Albert E. Lownes, and Samuel Streit. Thus, the collection presents manuscripts, correspondence, and other materials associated with these members.
</p>
</scopecontent>
<arrangement encodinganalog="351">
<p>This collection is arranged into the following series:
<list>
<item>Series 1. Reports of Officers and Committees, 1920-2008</item>
<item>Series 2. Invitations, 1939-2009</item>
<item>Series 3. Promotions/Announcements,</item>
<item>Series 4. Symposia/Field Trips, 1948-2009</item>
<item>Series 5. Administration, 1940-2009</item>
<item>Series 6. Publications, 1891-1989, 2009</item>
</list></p>
</arrangement>

</descgrp>

<descgrp type="administrative">
<head>Administrative information</head>

<acqinfo encodinganalog="541"><p>Materials in this collection were donated by W. Easton Louttit, Albert E. Lownes, and Samuel Streit. 
</p></acqinfo>

<accruals encodinganalog="584"><p>Additional materials may be added to this collection.</p></accruals>

</descgrp>

<descgrp type="cataloging">
<controlaccess>
<head>Names</head>
<p/>

<persname encodinganalog="100" role="creator" normal="Louttit, W. Easton (William Easton), 1904-1973" source="local">Louttit, W. Easton (William Easton), 1904-1973</persname>

<persname encodinganalog="100" role="creator" normal="Lownes, Albert Edgar, 1899-1978" source="local">Lownes, Albert Edgar, 1899-1978</persname>

<persname encodinganalog="100" role="creator" normal="Streit, Samuel Allen" source="local">Streit, Samuel Allen</persname>
</controlaccess>

<controlaccess>
<head>Subjects</head>
<p/>

<subject encodinganalog="650" normal="Grolier Club|xExhibitions" source="lcnaf">Grolier Club--Exhibitions</subject>

<subject encodinganalog="650" normal="Book clubs. New York (State). New York. 20th century" source="lcnaf">Book clubs. New York (State). New York. 20th century</subject>

<subject encodinganalog="650" normal="Book collecting|xNew York (State)" source="lcnaf">Book collecting--New York (State)</subject>

<subject encodinganalog="650" normal="New York (State). New York. History" source="lcnaf">New York (State). New York. History</subject>

<subject encodinganalog="650" normal="New York (State). New York. Description and travel" source="lcnaf">New York (State). New York. Description and travel</subject>

</controlaccess>

<controlaccess>
<head>RIAMCO Browsing Terms</head>
<subject altrender="nodisplay" source="riamco" encodinganalog="690">Language and Literature</subject>
</controlaccess>

<controlaccess>
<head>Types of materials</head>
<p/>

<genreform encodinganalog="655" source="aat" normal="letters">Letters</genreform>

<genreform encodinganalog="655" source="aat" normal="photographs">Photographs</genreform>

<genreform encodinganalog="655" source="aat" normal="pamphlets">Pamphlets</genreform>

<genreform encodinganalog="655" source="aat" normal="ephemera">Ephemera</genreform>

</controlaccess>

</descgrp>

<descgrp type="additional">
<head>Additional information</head>
<p/>
</descgrp>

<dsc type="combined">


<c id="c1" level="series">
<did>
<unitid type="series">Series 1</unitid>
<container type="box" label="Box">1</container>
<unittitle>Reports of Officers and Committees</unittitle><unitdate normal="1920/2008"> 1920-2008</unitdate>
</did>
<scopecontent><p>Includes volumes for 1920-1931, 1933, 1937-1999, 2001-2008. Volumes published bi-annually 1979-1998. Includes 2 copies of the 1983-1984 centennial volume.  </p></scopecontent>
</c>

<c id="c2" level="series">
<did>
<unitid type="series">Series 2</unitid>
<container type="box" label="Box">2-3</container>
<container type="folder" label="Folders">1-65</container>
<unittitle>Invitations</unittitle><unitdate normal="1939/2009">1939-2009</unitdate>
</did>
<scopecontent><p>Includes invitations to Grolier Club meetings and events, in rough chronological order and filed by year; 1939-1973, 1975, 1982-2008, 2009. Also includes undated invitations and invitations by letter/flyer (1990-2008).</p></scopecontent>
</c>

<c id="c3" level="series">
<did>
<unitid type="series">Series 3</unitid>
<container type="box" label="Box">3</container>
<container type="folder" label="Folders">66-71</container>
<unittitle>Promotions/Announcements</unittitle>
</did>
<scopecontent><p>Includes club promotions and rental information (one folder), club publications and book promotions (four folders), and exhibition announcements from 1995 to 2008 (one folder).</p></scopecontent>

<c id="c4" level="file">
<did>
<container type="box" label="Box">3</container>
<container type="folder" label="Folder">66</container>
<unittitle>Club Promotions</unittitle>
</did>
</c>

<c id="c5" level="file">
<did>
<container type="box" label="Box">3</container>
<container type="folder" label="Folders">67-70</container>
<unittitle>Club Publications</unittitle>
</did>
</c>

<c id="c6" level="file">
<did>
<container type="box" label="Box">3</container>
<container type="folder" label="Folder">71</container>
<unittitle>Exhibition Announcements</unittitle><unitdate normal="1995/2008">1995-2008</unitdate>
</did>
</c>
</c>

<c id="c7" level="series">
<did>
<unitid type="series">Series 4</unitid>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">72-78</container>
<unittitle>Symposia/Field Trips</unittitle><unitdate normal="1948/2008">1948-2008</unitdate>
</did>
<scopecontent><p>Includes materials related to club symposia, conferences, and field trips to other similar institutions in the North America and Europe. One such conference, the Gala Book Week (3 folders), was a series of conferences in numerous institutions in New York City, including Princeton and Columbia University, in May 1964. Other significant trips were to Washington D.C., Boston, Philadelphia and Chicago. Included is a photograph of members of the Grolier Club on a trip to the Huntington Library in San Marino, California in 1961. </p></scopecontent>

<c id="c8" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">72-74</container>
<unittitle>Gala Book Week</unittitle><unitdate normal="1964-05">1964 May</unitdate>
</did>
</c>
</c>

<c id="c9" level="series">
<did>
<unitid type="series">Series 5</unitid>
<container type="box" label="Box">4-5</container>
<container type="folder" label="Folders">79-96</container>
<unittitle>Administration</unittitle><unitdate normal="1940/2008">1940-2008</unitdate>
</did>

<c id="c10" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folder">79</container>
<unittitle>Season Preview</unittitle><unitdate normal="1995/2009">1995-2009</unitdate>
</did>
</c>

<c id="c11" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">80-82</container>
<unittitle>Calendars</unittitle><unitdate normal="1952/2009">1952-2004, 2009</unitdate>
</did>
</c>

<c id="c12" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folder">83</container>
<unittitle>Council</unittitle><unitdate normal="1983/2009">1983-2009</unitdate>
</did>
</c>

<c id="c13" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folder">84</container>
<unittitle>Member Information</unittitle><unitdate normal="1940/2008">1940-2008</unitdate>
</did>
</c>

<c id="c14" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">85-87</container>
<unittitle>Finances and Fundraising</unittitle><unitdate normal="1940/2008">1940-2008</unitdate>
</did>
</c>

<c id="c15" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">88-89</container>
<unittitle>Letters/Reports from President</unittitle><unitdate normal="1982/2006">1982-2006</unitdate>
</did>
</c>

<c id="c16" level="file">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folders">90-93</container>
<unittitle>News Sheets</unittitle><unitdate normal="1941/2009">1941-2009</unitdate>
</did>
</c>

<c id="c17" level="series">
<did>
<container type="box" label="Box">4</container>
<container type="folder" label="Folder">94</container>
<unittitle>Grolier Club Centennial</unittitle><unitdate normal="1984">1984</unitdate>
</did>
<scopecontent><p>Includes decorative box</p></scopecontent>
</c>
</c>

<c id="c18" level="series">
<did>
<unitid type="series">Series 6</unitid>
<container type="box" label="Box">4-5</container>
<container type="folder" label="Folders">95-113</container>
<unittitle>Publications</unittitle><unitdate normal="1907/1989">1907-1989</unitdate>
</did>

<c id="c19" level="file">
<did>
<container type="box" label="Box">5</container>
<container type="folder" label="Folders">95-98</container>
<unittitle>Gazettes</unittitle><unitdate normal="1944/1971">1944-1971</unitdate>
</did>
</c>

<c id="c20" level="file">
<did>
<container type="box" label="Box">5</container>
<container type="folder" label="Folders">99-114</container>
<unittitle>Catalogs/Books</unittitle><unitdate normal="1891/2009">1891-1989, 2008-2009</unitdate>
</did>
<scopecontent>
<p>Includes descriptive catalogs of Grolier Club holdings, three issues of "The Dolphin" a periodical for bibliophiles, and two copies of a Pan American World Guide, given to members on a 1959 trip to London.</p>
</scopecontent>
</c>
</c>


</dsc>
</archdesc>
</ead>