The Department of Administration was created in 1951 to consolidate central finance, purchasing and management functions of state government. Title 42, Chapter 11 of the Rhode Island General Laws establishes and provides for the organization and functions of the Department.
The Department of Administration provides supportive services to all Rhode Island departments and agencies for effective coordination and direction of state programs, within the framework of a changing administrative and fiscal environment. The Department also provides policy direction for executive leadership in a variety of financial and administrative matters and is responsible for the statewide implementation of policy decisions affecting the organization and delivery of state run and state supported services. The Department is headed by the Director of Administration and has thirteen distinct programmatic functions. These include Central Management; Accounts and Control; Budgeting; Auditing; Human Resources; Capital Projects; Facilities Management; Purchasing; Central Mail Services; Planning; General Appropriations; the Personnel Appeal Board; and Internal Services.
No special restrictions unless otherwise specified.
Copyright is in the public domain unless otherwise specified. We reserve the right to restrict reproduction of materials due to preservation concerns.
Department of Administration Division of Accounts and Control State Highway Program fiscal records, 1993-93, Rhode Island State Archives.
The Department of Administration Division of Accounts and Control State Highway Program fiscal records include balance sheets, correspondence, program agreements and adjustment vouchers for the years 1946-1967. The fiscal records also include highway projects ledgers, work vouchers for work performed under provisions of the Federal Aid and Federal Highways Acts, office memorandum, road program work project closeouts, completed projects, expenditure records, public work program monthly balance sheets, federal forms, project agreements, documents relating to federal aid urban project U-036 Huntington Expressway located in Providence and Cranston, records relating to the Highway Improvement Loan of 1955, records relating to Park Avenue (S-0223(3)) project from Gansett Avenue to Cranston Street, Cranston, balance sheets and reconciliation sheets relative to the Hayden-Cartwright Road Construction and the project agreement and other documentation relative to the 1958 "D" Crash Program.
The Department of Administration Division of Accounts and Control State Highway Program fiscal records are arranged into the following series:
Transferred from Department of Administration, Division of Accounts and Controls on August 7, 1996.
Department of Public Works: A Highway Program for Rhode Island, The Five Year Program of the Public Works Department, 1959
Department of Transportation: Highway Improvement Program and Plan, 1987
Ocean State By Land: Today's Plan for Tomorrow's Highways, 1983, 1985
Department of Administration, Division of Planning: Highway Jurisdiction in Rhode Island, 1987
Joint Committee to Examine into the condition of the Roads and Public Highways of the State, Roads, 1895
Highways 1912 Report
Reconciliation public works monthly report and statement "A", November and September 1965. Also forms from division of accounts and controls - Highway Projects Ledger: Notice of Project Allotments and Changes - (July - September 1965) - this form indicates changes in projects allotments. Headings include project no., project title, and amount (allotment could either increase or decrease). Some forms differentiate between allotments for primary, secondary, urban, and interstate roads. no indication as to whether funds are state or federal.
Contains VOUCHER FOR WORK PERFORMED UNDER PROVISION OF THE FEDERAL AID AND FEDERAL HIGHWAY ACTS, AS AMENDED (Federal Form PR-20A). This voucher indicates the General Treasurer of the state of Rhode Island as official named in project agreement. Reimbursements submitted in the year 1962, 1963, and 1966. Memorandum attached. Indicates RV#, Project #, Approval and submission dates. Also date paid.
HP Vouchers - see above #2. - also includes VOUCHER FOR PAYMENT UNDER 1954 SECONDARY ROAD PLAN (Federal Form PR-21a) under Sec. 1 Federal -aid Highway Act of 1954 - reimbursements submitted between 1964 and 1966.
General administrative memos to divisions and departments within state government from department of administration and its division of accounts and controls. some flimsies (to sectional heads). all others are copies on various colored papers - content does not relate to highway program
Final balance sheets (general ledger), memos, with attached federal forms PR-2A Modification of Federal-Aid Project Agreement, PR-2 Project-Aid Project Agreement, PR-20a Public Voucher for Work Performed Under Provisions of the Federal Aid and Federal Highway Acts, as Amended, PR-21a Voucher for Payment under 1954 Secondary Road Plan, PR-20c Statement of Labor and Materials, PR-3 Project Agreement for Secondary Road under 1954 Secondary Road Plan. Includes date project closed, project names, project numbers.
Contents are the same as folder #5. Also includes interdepartmental communications and state forms related to projects.
Contents are the same as folder #5 and 6. Also includes state forms such as adjustment vouchers, some federal forms.
Includes final balance sheets.
Includes final balance sheets.
Includes final balance sheets.
Includes final balance sheets per Defense Highway Act of 1941.
Includes final balance sheets, Advance Engineering Survey Oct 24, 1952 and Transportation Survey.
Includes final balance sheets with attached state adjustment vouchers.
Includes final balance sheets with attached federal forms (PR-20a) showing F.A.H.M. Federal Aid Highway Matching reimbursements.
Includes balance sheets - non participating expenditures reconciliation with statement A - Primary.
Includes Public Roads Program Tentative Allotments Primary, Secondary and Urban Projects - outlining allotments of federal money for various road projects.
Empty folder.
Includes Monthly Reconciliation of Schedules (monthly balance sheets), Highway Program Reconciliation Statement "A" with General Ledger (Federal Receivables Highway Projects) attached. For primary, secondary, urban and interstate roads for fiscal year. Includes composite balance sheet Road Construction Funds June 30, 1960 showing assets and liabilities of the state general fund, Primary and Secondary Highway Includes Urban balance sheet 1958-1962, balance sheet for expenditures out of bond fund 1958-1959 and Notes Statement "A" Works Projects.
Includes monthly balance sheet, same as folder #18.
Includes monthly balance sheet, same as folder #18 and #19.
Includes Federal Form PR-2a Modification of federal-aid Project Agreement. Also includes Federal Forms-2 Federal-Aid Project Agreement, agreements between the Department of Public Works of the state of Rhode Island and the U.S. Department of Commerce, Bureau of Public Roads, information includes date of agreement, date of approval of project, brief description of project, project costs including pro rata share of cost and agreements show project numbers [examples - UI-03(1), or S-0252(1), F-031(1) ] and contract numbers [example - CPR1-2117].
Includes flimsies as stamped by the state controller with attached memorandum (interdepartmental communication) and attached federal form PR-3-revised Certificate of Approval of Plans, Specifications and Estimates from the Federal Works Agency: Public Roads Administration. Also indicates terms of agreement including allocation of funds from the state treasury. Three agreements (one from 1944 and two from 1945).
Includes federal form PR-2B - Project Agreement for Engineering and Economic Investigations within the State of :__________________________. Made between the Department of Public Works of Rhode Island and the Federal Works Administrator. With attached interdepartmental communications between Finance Division, Accounts and Controls and Public Works department, Division of Roads and Bridges. Three agreements (one from 1946 and two from 1945.
Hayden Cartwright Post War Investigations Completed Projects balance sheet - with attached interdepartmental communications from the public works controller to the state controller's office with reference to the Hayden-Cartwright Construction accounts - indicates closure of federal accounts relative to the completed projects. Also attached memorandum to department of public works from division of accounts and control.
Includes documents relating to federal aid urban project U-036 Huntington Expressway located in Providence and Cranston extending from Dennis J. Roberts Expressway in Providence to Elsie Street in Cranston. Includes interdepartmental communications from department of public works, division of roads and bridges to state controller in department of administration, correspondence with the City of Providence and notes.
Includes records relating to the Highway Improvement Loan of 1955. Includes reconciliation of funds and allocations summaries with balance sheets (1959-1960), correspondence and balance sheets showing grant funding unexpended and reimbursed to the State of Rhode Island.
Includes records relating to Park Avenue (S-0223(3)) project from Gansett Avenue to Cranston Street, Cranston. Includes correspondence, estimates, agreements and modifications, balance sheet showing Federal Aid Highway Matching Funds for Completed Projects (City of Cranston), adjustment vouchers, 1951-60.
Includes balance sheets and reconciliation sheets relative to the Hayden-Cartwright Road Construction (Primary Roads Account #1641-41, Secondary Roads Account #1642-41, Grade Crossings Account #1643-5) and adjustment vouchers, 1942-1943.
Project Agreement and other documentation relative to the 1958 "D" Crash Program. "D" refers to Federal "D" type funds. 1950-1960
Includes balance sheets and reconciliation summary relative to Federal receivables, correspondence from the US Department of Commerce, Bureau of Public Roads, Federal receivables summary, summaries for primary and secondary road projects, interstate highways and unreimbursed expenditures; Federal billings and road programs balance sheets, 1964-1966.
Includes balance sheets/analysis of State Highway Improvement Fund.
Includes balance sheets 1961-1966. Also includes Schedule of Federal Receivables, 1964; Federal grants received, 1960-1961; and Federal Reimbursements, 1962-1966.